Minimum legal retention periods for pharmacy records

PharmacyLaw guidance graphic about minimum legal retention periods of pharmacy records.
Controlled drugs Pharmacy inspections and enforcement Pharmacy premises standards Record-keeping requirements
Contents hide
1 Statutory minimum retention periods
2 Pharmacy records for prescription-only medicines
3 Supplies that must be entered in the POM record
4 Private prescriptions
5 NHS prescriptions
6 Emergency supply records
7 Controlled drug registers
8 Separate registers
9 Controlled drug requisitions
10 Private controlled drug prescriptions
11 Responsible pharmacist record
12 Veterinary prescriptions and transaction records
13 Veterinary prescriptions for human medicines
14 Unlicensed medicines and specials
15 Wholesale dealing records
16 Regulated poisons
17 Records without a fixed statutory pharmacy retention period
18 Minimum periods are not automatic deletion dates
19 Data protection and maximum retention
20 Electronic records
21 Transfer, closure or sale of a pharmacy
22 Applying more than one retention period
23 Key points

Pharmacies create and retain many different records, including prescriptions, patient medication records, controlled drug registers, responsible pharmacist records, clinical service records, invoices, SOPs and records of interventions. Not every pharmacy record has a specific statutory retention period. This article identifies records for which primary legislation expressly establishes a minimum retention period. It does not include…

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